| IF you have expenses for: | THEN you must keep records that show the details of the following elements. | |||
| Amount | Time | Place or Description | Business Purpose and Business Relationship | |
| Travel | Cost of each separate expense for travel, lodging, and meals. Incidental expenses may be totaled in reasonable categories such as taxis, daily meals for traveler, etc. | Dates you left and returned for each trip and number of days spent on business. | Destination or area of your travel (name of city, town, or other designation). | Purpose:
Business purpose of the expense or the benefit gained or expected to be
gained.
Relationship: N/A |
| Entertainment | Cost of each separate expense. Incidental expenses such as taxis, telephones, etc., may be totaled on a daily basis. | Date of Entertainment (See Business Purpose Also) | Name and address of location of place of entertainment. Type of entertainment if not otherwise apparent. (See Business Purpose Also) | Purpose:
Business purpose for the expense or the benefit gained or expected to be
gained. For entertainment, the nature of the entertainment was
directly before or after a business discussion: the date, place
nature and duration of the business discussion and the identities of the
persons who took part in both the business discussion and the
entertainment activity.
Relationship: Occupations or other information (such as names, titles, or other designations) about the recipients that shows their business relationship to you. For entertainment you must also prove that you or your employee was present if the entertainment was a business meal. |
| Gifts | Cost of the gift. | Date of the gift. | Description of the gift. | |
| Transportation | Cost of each separate expense. For car expenses, the cost of the car & any improvements, the date you started using it for business, the mileage for each business use, and the total miles for the year. | Date of the expense. For car expenses, the date of the use of the car. | Your business destination. | Purpose:
Business purpose of the expense
Relationship: N/A |